Exterior of a campus building

Petition Information and Instructions

The petitions process is available for students to request a waiver of a university regulation or deadline. A university petition is used to request:

  • Retroactive Course Adds
  • Retroactive Course Drops (Nonmedical)
  • Retroactive Withdrawal (Nonmedical) from All Courses in a Term
  • Refund of Fees
  • Other requests

Generally, there are two sets of conditions by which the committee can approve a petition request. To petition for a waiver of a university policy or regulation, the burden of proof rests with the student, who must meet one of the following conditions:

  • In general, petitions are approved if a documented university error has occurred on your record; e.g., incorrect advice from a university official, administrative error, etc.
  • In general, petitions are approved if the committee determines that you experienced extenuating circumstances beyond your control and of such severity that you were precluded from successful completion of the semester.

Effective July 2, 2012, the Dean of Students Office will be responsible for receiving all paperwork and questions related to the process for all medically related course drops and withdrawals. These changes have been made in order to streamline the medical withdrawal process and create a one-stop shop for students who may be petitioning to withdraw for medical reasons. For more detailed information on the medical withdrawal process please visit the Dean of Students website, contact the Dean of Students Office at 352-392-1261, or visit 202 Peabody Hall.

The University Student Petitions Committee meets each Tuesday. Please submit your petition and all necessary documentation by 5:00 p.m. the previous Friday. Due to the large number of requests, it may take 1-2 weeks before your petition is reviewed.

Current students will receive their results on ISIS under the heading Petition Status (under My Record on the left menu) as soon as they are available. Former students will receive notification of their results in the mail. Questions or concerns can be answered by the Office of the University Registrar at 352-392-1374.

The constitution of the University of Florida and the Senate Bylaws specify that final authority for waivers of academic university regulations rests with the University Student Petitions Committee. The Office of the University Registrar reports the committee's decisions and has no authority to influence any decision.

Instructions

  1. Complete the University Petition Request and explain fully your reasons for petitioning with a one-page attached, typed statement.
    • The attached statement must be 10 point font or larger.
    • Only the first page of a multiple page statement will be reviewed.
    • The petition statement should focus on the pertinent issues that led to the petition; i.e., what happened, when it happened (chronologically, with dates specified), why you were prevented from academic success that semester, why you did not withdraw by the deadline, etc.
  2. Submit documentation supporting your reasons to petition.
    • All documentation is subject to verification. Any submission of false or fraudulent information or documentation could warrant judicial sanction.
    • Petitions cannot be considered without documentation.
  3. Submit Instructor Recommendation forms for each course that you are petitioning to drop, add or receive a refund, etc. It is your responsibility to contact the instructor and to make sure that the instructor forms are completed, even if you did not attend the course.
    • If the instructor is no longer at UF, the department chair may complete the forms. You may contact the department for information on locating the instructor(s) for the course(s) in question.
  4. Complete an interview with your college. The interviewing officer can answer any questions about procedures, required documentation, etc. The college will provide a signed statement for your petition.
    • If you no longer reside in the area, it may be possible to arrange telephone interviews at the discretion of the interviewing officer. Please contact your college to schedule an interview.
  5. Retain copies of all information you submit. The documents you submit will remain permanently on file with the university; they will not be returned.
  6. You have the option to waive your right to access the recommendation forms and interviewing officer statement, but such waiver is not required. If you choose to waive your right to access these documents, you may not view or receive copies of these documents in the future.

It is your responsibility to submit all documents before the petition can be reviewed. Turn in all information to 222 Criser Hall, including the petition request, interviewing officer statement, instructor recommendation forms and all documentation, or you can mail the complete packet to the Office of the University Registrar at P.O. Box 114000, Gainesville, FL 32611-4000.

Policies and Procedures

  • All students are held accountable to the regulations published in the undergraduate catalog. The petitions process is the procedure used to request a waiver of a specific regulation.
  • The committee considers your total university record, academic records from other institutions, test scores and other data in conjunction with your petition. Be sure to identify and document all relevant facts as clearly and succinctly as possible.
  • Academic deadlines will be considered when a petition is reviewed. If you experienced extenuating circumstances during a term, but these circumstances did not prevent you from meeting a specific deadline, such as the deadline to drop a course or to withdraw from all courses, then you may still be held accountable to that deadline.
  • If you request to drop one (or more) course(s) in a semester because of extenuating circumstances, yet you want to keep other courses in that same semester, you must address specifically why only the selected course(s) was affected by the extenuating circumstances. If you cannot satisfactorily address this for the committee, your request will be denied.
  • Per FAC Rule 6C-7.002(10), all requests for a refund of fees must be submitted to the university within six months of the close of the semester to which the refund is applicable.
  • If petitioning for a waiver of the Repeat Course Surcharge for financial hardship, the instructor recommendation and interviewing officer forms are not necessary. However, you must provide financial documentation proving an unmet or outstanding financial need, such as UF SFA’s Student Financial Statement.
  • The University of Florida does not practice grade forgiveness on any level. The petitions process cannot be used as a form of grade forgiveness. Therefore, if the committee determines that you earned the grade or grades in question, your petition will not be approved.
  • If your petition is denied and you want to continue to pursue the petition, you may appeal the decision to the University Ombuds.